How WorkPro’s Digital Identity Solution Streamlines Citizenship and Work Rights Checks in Australia

Conducting citizenship and work rights checks is a legal obligation for all Australian businesses. However, relying on manual processes can present additional administration, increase the instance of non-compliance and expose the business to risk through the acceptance of a fraudulent document. For companies hiring at scale, it is not feasible to consider manually administering this process during screening and onboarding, let alone, maintaining a continuous re-checking cycle once the person is employed.

WorkPro’s Digital Identity Solution addresses these challenges by automating Australian citizenship and work rights checks. As a full-cycle digital solution, the solution combines VEVO and the Attorney-General’s Document Verification Service (DVS) to empower businesses to establish a high standard in workforce compliance while boosting efficiency and security.

Why Digital Identity Verification is Critical for Citizenship and Work Rights Checks

Traditional methods such as manual document collection and data entry are time-consuming and prone to errors, slowing down screening and leaving businesses vulnerable to compliance risks. Data security concerns also arise when sensitive information is managed without the correct procedures.

Leveraging WorkPro’s Digital Identity Solution and integrated access to VEVO and the Australian Federal Government’s Database ensures that your team can handle citizenship and work rights checks efficiently and correctly, confirming eligibility for new hires. Additionally, automated VEVO re-checks confirm that any changes to visa statuses are proactively detected, maintaining workforce compliance throughout employment.

What Sets WorkPro’s Digital Identity Solution Apart?

1. Document Verification Service (DVS): 

As an accredited Gateway Services Provider of the Attorney General’s DVS, WorkPro offers real-time verification of government-issued documents, ensuring the information on an identity document matches the original government record. This guarantees the authenticity of key documents, including passport, driver licence, Medicare card and birth certificate, streamlining your compliance process.

 2. Advanced Document Analysis Technology:

Powered by Microsoft AI, WorkPro automates the verification and extraction of data from uploaded identity documents, reducing manual input errors and speeding up the verification process.

 3. Biometric Facial Verification:

WorkPro’s biometric verification feature adds another layer of security by matching candidates' facial characteristics with their official Government issued photo ID, reducing the risk of identity fraud.

  4. Secure ID Vault:

WorkPro’s ID Vault securely stores validated candidate identity documents with end-to-end encryption to ensure that personal information is managed properly, aligning with legal frameworks for privacy and data security standards.

Key Benefits of Using WorkPro’s Enhanced Work Rights Checks

• Fast and Frictionless Screening:
  Automate candidate screening using WorkPro’s instant document verification and work rights checks. Real-time results significantly reduce delays and allow employees to get job-ready sooner.

• Reduced Administrative Burden:
  WorkPro eliminates manual steps for hiring teams through automation, minimising data entry errors and saving valuable time. Bulk processing capabilities also allow businesses to send multiple requests to candidates simultaneously, enhancing efficiency for businesses who manage volume recruitment, engage large workforces or manage complex requirements.

• Automated Monitoring of Work Rights:
  Regular VEVO re-checking is often neglected due to time constraints. WorkPro helps businesses ensure compliance by automatically re-checking visa statuses, keeping compliance and HR teams informed about expiries with real-time alerts.

• Centralised Background Check, eLearning, and Credential Management:
  WorkPro consolidates various compliance tasks including police checks, WHS training, and credential management, into one smart platform, giving HR teams a comprehensive view of employee compliance.

• Robust Security:
  For businesses, WorkPro’s security accreditation, end-to-end encryption and the ID Vault minimises the need for businesses to store sensitive documentation internally, offering a secure and streamlined solution for accessing and managing critical records.

• Seamless Integration with HR Systems:
  WorkPro integrates with leading HR platforms like Bullhorn, FastTrack, PageUp, JobAdder, SmartRecruiters, and Salesforce, building a fluid experience without disrupting your existing workflows.

How to Integrate WorkPro’s Digital Identity Solution into Your HR Process

1. Digital Invitations:

Send candidate requests to upload their citizenship evidence through the WorkPro platform.

  2. Self-Service for Candidates:

Candidates upload their document, reducing the need for manual handling by HR teams.

  3. Instant Verification:

WorkPro validates and checks citizenship/work rights using our Digital Identity Solution and/or VEVO integration in real-time, providing instant results. 

  4. Automatic Re-Checks:

Stay compliant with automated ongoing VEVO re-checks, ensuring any visa status change is captured promptly.

  5.Real-Time Reporting:

Track work rights statuses and generate audit reports using WorkPro’s smart dashboard, providing full visibility and compliance.

Strengthen Your Compliance using WorkPro’s Digital Identity Solution

WorkPro’s Digital Identity Solution helps hiring and HR teams stay on top of citizenship and work rights without the hassle of manual processes. By automating document verification, VEVO checks, and ongoing monitoring, WorkPro ensures your workforce remains compliant, efficient, and secure.

Ready to simplify your work rights checks and enhance your background checking process? Contact WorkPro today to learn more how our solutions can help you stay compliant and efficient.